The offer, the pack, and the signature.
An offer pack is a filled form, a policy acknowledgement and a signature page that must arrive as one file. It also contains a home address and a salary, which is why it should never be uploaded to a stranger’s server.
For people teams and founders hiring without an HR platform yet.
Why it usually goes wrong.
The failure mode is a candidate returning three separate attachments, one of them a photograph of a signature on a kitchen table. Reconciling that into a personnel file is an afternoon.
Fill the fields the PDF already declares rather than printing and annotating. Then merge and sign, so what lands in the file is one document with one date on it.
In this order
Every step runs in the tab
Fill the fields that already exist
Text, checkboxes and dropdowns appear as real inputs. Flatten the result so the values cannot be edited afterwards, or leave it editable if the candidate must add to it.
Open Fill a PDF formMerge the pack into one file
Offer, policy acknowledgement, right-to-work evidence. One download instead of four attachments.
Open Merge PDFNumber the pack
Useful the moment anyone asks which page a clause was on, which in an employment dispute is immediately.
Open Page numbersSign, and send it yourself
The signed copy downloads to you. This does not email the candidate, because a public page that mails an address typed into it is a relay waiting to be abused.
Open the signer
- Adobe XFA forms — common on government and tax paperwork — keep their fields in a separate stream and can open with nothing to fill. Ask for a standard PDF and the fields appear.
- There is no bulk send, no reminder sequence and no completion dashboard. Each document is handled one at a time, in the tab.
- A password-protected pack must be unlocked in your own reader first; it cannot be opened here with a password.
- Flattening fails on documents carrying signature fields, so those save editable instead and the result says so.
Doing this weekly?
Hiring in bursts means unpredictable volume. An annual seat licence removes the per-document arithmetic entirely.